Notes from meeting at Language Resource Center
6/24/2013
Lynn Shirey, David Leyenson, Ramona Islam met with Thom Hammond, Chris Lenney (Lamont Reserves) Dan (local IT) and Soler (staff assistant?) at the LRC to discuss their collections related activities with DVDs.
LRC purchases titles requested for course use by faculty; the same faculty sometimes approach bibliographers. Why does this happen, and how can we collaborate and streamline collection activities?
LRC reports nominally to the Dean of Media and … but they are essentially independent. They receive funds from FAS for DVD purchases (ca. $5200/yr).
LRC owns 607 DVD titles which are NOT included in HOLLIS (they may be duplicates of titles in HOLLIS, however; of these, some are on loan by faculty who expect them back (LRC would prefer that faculty don’t leave their DVDs with them). They have a list (includes language textbooks and related audio material) that they can share with us. They transfer expensive titles to Wid for HD. Titles in Lamont (Morse Media) were purchased for courses by LRC?
Chris Lenney explained that when a faculty requests a DVD (from the collection or for purchase) for streaming reserves, it goes through Lamont Reserves to the LRC for streaming. It isn’t really a Reserve item, but they treat it as reserve, which keeps it out of circulation while it’s being streamed--a copyright mandate. The media that is streamed is actually a digital copy, not the original hard copy, but the hard copy can’t circulate during the streaming. *If Thom could somehow check out films for the semester and not be subject to recall, then Lamont would not need to be involved (probably not desirable for library). If records in HOLLIS could be marked “not available for Loan” while they’re streaming, they could remain at HD (if already copied for streaming).
QUESTION: does Lamont Reserves also purchase DVDs for real Reserves?
The LRC runs its own servers, so they’re not dependent on HUIT. They mainly stream videos for language courses, but they’ve run a pilot in the past where they also stream for other FAS courses, grad or undergrad. They will stream for some high enrollment courses, like general education courses.
They don’t stream to the dormitories, due to copyright restrictions. They mainly stream to stations in the LRC. After the LRC closes, they switch and stream to 12 computer stations on level B of Lamont Library, in the reference area. These stations have signage, and are available 24/7, except for Friday and Saturday nights. The stations in the LRC and Lamont reference are referred to as “learning” spaces, so as to comply with copyright. They are akin to classrooms. They must not be represented as other types of spaces, legally.
Sever Hall: Film Studies Program—large collection, not in HOLLIS, for faculty and grad students). Sever Hall - Film Studies Video Library
“Located on the fourth floor of Sever Hall, the new VES Film Studies Library contains approximately 4900 non-circulating DVDs & VHS acquired by Film Studies faculty for their courses. Video copies of films in the Harvard Film Archive can also be found. A catalog of the library's holdings is available onsite only.”
[Apparently some of these are not legal copies; Alison Scott approached them about including these or transferring these to the library and HOLLIS but it couldn’t happen because of this.]
Extension School: borrows Wid DVD titles for Reserves. They pay a fee to LRC for use of their streaming stations. Some faculty requests probably come to Wid bibliographers from faculty teaching there, because LRC doesn’t purchase DVDs for them.
RLL has another DVD collection!!! SOME faculty there have access to FAS (Dept) funds for DVD purchases; others don’t.
Streaming services vs. DVDs
Streaming services? They tried Netflix but… Many students subscribe to Netflix. Give them details re Filmotech. Streaming means that we would need to buy content over and over (and we’d never own). LRC stores digitized DVDs on their own servers; can use again. It seems that as far as LRC is concerned, DVDs are still the best option.
Ideas: LRC gives Widener its unique titles; we add to HOLLIS; block circulation when they are being streamed (legal regulation) via a note in HOLLIS like “consult Judaica etc etc.”
They will share their lists of holdings with us for further review. We would be responsible for loss/damage, however. (Estimate ca. 200 titles unique to collection?).
LRC and Chris in good position to order titles quickly for Reserves (via 625); preserve this function.
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