Tuesday, January 15, 2013

Searching in Primo/Metalib+

In response to an Ask a Librarian question about subject, full text, TOC and description searching, Paul Aloisio offered the following advice:


In the advanced search of Metalib+, you can use Subject, Full Text, TOC, and Description to limit the search to cases in which the terms show up in those fields.  While that sounds like a very powerful way to focus a search, the results can omit lots of potentially relevant material. 

Let’s look at  the case of Primo Central as a ‘Search Scope’ first. The records being searched in Primo Central come from various publishers. The type and amount of data that publishers provide varies from publisher to publisher.  For instance, when contributes records to Primo Central, it may provide full text of articles as well.  Another vendor may only provide information on the abstracts of articles. If you limit a search to ‘Full Text’, you will only get articles from publishers, like Nature, who provide full text searching.

In a similar way, the Table of Contents (TOC) limit will only search for the search terms in records with a defined TOC.  If the TOCs for certain records were not contributed to Primo Central, the search will fail to find the records – even if the search term shows up somewhere like the abstract.

My advice is generally to limit searches after the fact using the facets under ‘Refine My Results’.  If you are doing a lot of searching in Primo Central, you may find that certain fielded searches work well for your area of interest.  It is important to keep in mind that it is a subset of all the potentially relevant information you could find.

Because the Primo Central Index includes material from a large number of publishers, and the composition changes frequently, it is difficult to provide guidance on which fielded searches work best for which publishers.

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